Job Title
Administrative Assistant I
Company Name
Peak Technology Enterprises, Inc.
Company website
Company Overview
Perfecting the business of manufacturing custom products since 1979, Peak has the management team, the work force and the technical know-how to meet the wide range of custom manufacturing needs of our customers.
Peak can assist with your plastic pressure forming, machining, and metal fabrication. From prototypes to production runs, we focus on the improvement of internal processes, methods and infrastructure in order to support manufacturing excellence.
Peak can assist with your plastic pressure forming, machining, and metal fabrication. From prototypes to production runs, we focus on the improvement of internal processes, methods and infrastructure in order to support manufacturing excellence.
Categories
Job Duties
The Administrative Assistant I position is responsible for the professional and efficient managing of visitors, telephone calls, and messages. Provide administrative support to the department and/or Manager. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction.
Duties include (but are not limited to) the following:
- Promptly, accurately, professionally, and courteously receives 100% of all telephone calls, transfer to appropriate staff member, take messages if necessary.
- Meet and greet customers and visitors.
- Distribute incoming mail and prepare outgoing mail in a timely matter.
- Sort and distribute incoming correspondence faxes.
- Completes filing in support of the Accounts Receivable, Accounts Payable, and as required from other departments, etc.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and data entry.
- Scans customer packing slips, customer purchase orders & job travelers every morning.
- Maintains electronic filing system for scanned files.
- Ensures that common areas are equipped with office supplies as needed.
- Monitor office inventory and places office supply orders.
- Performs routine office tasks necessary for the operation and presentation of a professional office.
- Support staff in assigned project based work.
- Respects confidentiality in discussing staff and company matters.
- Maintain appropriate interpersonal relationships with employees, peers, and customers.
- Always project a positive and can-do attitude when in the presence of your team members.
- Consistently displays a sense of urgency in meeting all deadlines and goals, keeping in mind that quality and timeliness are of paramount importance to management and our customers.
- Maintains safe and clean work environment by keeping shelves and work stations neat. Organize work area for orderliness at all times.
- Abides by all Company safety and health policies and procedures. Must use personal protective equipment if required.
- Aware of and conforms to ISO goals and objectives, and supports company ISO requirements.
- Aware of and actively participates in company’s continuous improvement philosophy.
- May be asked to perform other duties at a lower level or higher level of proficiency
- Follows approved work instructions.
- Be ready and willing for anything that needs to be done.
- Strive for further training and advancement in company.
- Being punctual and good attendance is required.
- Follow all company policies regarding safety and hazardous material handling.
- Must be willing to work alternate shifts as required by work center load or customer needs (shifts: day, swing, graveyard, and weekend).
Duties include (but are not limited to) the following:
- Promptly, accurately, professionally, and courteously receives 100% of all telephone calls, transfer to appropriate staff member, take messages if necessary.
- Meet and greet customers and visitors.
- Distribute incoming mail and prepare outgoing mail in a timely matter.
- Sort and distribute incoming correspondence faxes.
- Completes filing in support of the Accounts Receivable, Accounts Payable, and as required from other departments, etc.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and data entry.
- Scans customer packing slips, customer purchase orders & job travelers every morning.
- Maintains electronic filing system for scanned files.
- Ensures that common areas are equipped with office supplies as needed.
- Monitor office inventory and places office supply orders.
- Performs routine office tasks necessary for the operation and presentation of a professional office.
- Support staff in assigned project based work.
- Respects confidentiality in discussing staff and company matters.
- Maintain appropriate interpersonal relationships with employees, peers, and customers.
- Always project a positive and can-do attitude when in the presence of your team members.
- Consistently displays a sense of urgency in meeting all deadlines and goals, keeping in mind that quality and timeliness are of paramount importance to management and our customers.
- Maintains safe and clean work environment by keeping shelves and work stations neat. Organize work area for orderliness at all times.
- Abides by all Company safety and health policies and procedures. Must use personal protective equipment if required.
- Aware of and conforms to ISO goals and objectives, and supports company ISO requirements.
- Aware of and actively participates in company’s continuous improvement philosophy.
- May be asked to perform other duties at a lower level or higher level of proficiency
- Follows approved work instructions.
- Be ready and willing for anything that needs to be done.
- Strive for further training and advancement in company.
- Being punctual and good attendance is required.
- Follow all company policies regarding safety and hazardous material handling.
- Must be willing to work alternate shifts as required by work center load or customer needs (shifts: day, swing, graveyard, and weekend).
Job Requirements
Experience/Knowledge Requirements:
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Proven experience as an administrative assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Proven experience as an administrative assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Hours
Full-Time or Part-time
Location
San Jose, CA
How to Apply
Resume